here's the rundown of what we did and how it went:
set up 9am-11am - shlepping boxes and materials was no easy feat and help was wonderful
- chalk sidewalk with invite and info
- set up trash
- open boxes
- set up materials in an inviting way
- welcome sign "come play"
11am-2pm - boxes galore! We had cardboard boxes, tubes, paint, paint sticks, buckets, tape, scissors, a bit of shade and a bit of sun, and lots of random fun stuff for everyone to explore
as participants ( or the curious) arrived, I greeted them and reassured them that this was open to all, and that they can play and enjoy - no rules, just keep yourself and others safe
about 10 families joined from hearing about the event prior to the day, and another 15 or so just walked by and joined.
some people stayed for hours other for a few minutes
clean up was a breeze with help and a park trashcan nearby
the event was so much fun and would certainly like to do more in the future.
we had a great event with about 25 families participating in 3 hours.
more than the funding, the accountability to the grant helped with creating this event.
the entirety of the funding will be donated to recent refugees that have arrived in NY.
Pop Up Play Space Event
Meeting: July 28 Regina, Sasha, John, Frank, Asya
Plan:
Location: Prospect Park (exact location TBD, most likely peninsula- next to bathrooms, shade)
Date: 9/17 (back up: 9/18, 10/1) 10am - 3pm
Cardboard City /Lose Giant Parts / Target Age: 5-10 years old Target # participants: 40 kids/ 20 families marketing plan: personal connections and invitations; facebook moms group post, facebook neighborhood group post, facebook box collection on free share group and share info, Toy_Ideas instagram story share about upcoming cool play opportunity and changex initiative, hand written flier on cardboard in ELK coffee shop,
RSVP google form - track interest, communicate with participants pre and follow up post event, connect to yard, changex, lego foundation, other events, etc.
Grant Funds- Use for donation for Recent Refugees (potential ideas: gift cards, school supplies, tickets to NYC cultural attractions, metrocards, etc.)
other ideas: participants bring material donation for refugee support (school supplies, clothes, home appliances)
staff/help- neighborhood teen babysitters - Brooke and friends volunteer, (2-3) + pizza, water
photographer/ documentation- <<<<<< need
materials/supplies: - giant cardboard boxes (collect from neighborhood share group) - water cooler, first aid kit, - wagon- borrow from neighborhood share group - tempera sticks, large paint brushes, kids cardboard knives, cloths, costumes- cardboard name tags- sign in sheet/ leave your info sheet- waiver sign???? - chalk- mark the sidewalk - recycling bags- ways to take away donations ?
DATE of event- arrive 1 hour early to set up, chalk up sidewalk - +1 hour clean up plan
T-1 day - reminder to those registered-see you tomorrow
T-5 day - close registration if at good #, start "waiting list"
T-7 - FB box and materials ask - engage with FB posts, event, etc.
T-14 Create RSVP google form Create facebook event, share in groups,
T-15 Email blurb and info to send out to personal contacts
T-20 Confirm date, time, responsibilities, volunteers, text,
QUESTIONS: - what to do if high demand?
plan for walk ups?
